Records Management Adviser

Closing Date: 13 August 2025

Category: Policy, Governance, Monitoring & Evaluation

Kia ora, Halo and warm Pacific greetings
  
Te Whāinga | Our Purpose is

Te Hono Tangata - Te Huringa Ora.  

Ka hono a Te Tūao Tāwāhi i ngā tūao pūkenga ki ngā whakahaere me ngā hapori i te Moana-nui-a-Kiwa me tua atu, hei tautoko i ngā wawata kua tautuhia ā-rohe, ā, kia tutuki ai te panoni toitū. 

Connecting People – Transforming Lives. 

Volunteer Service Abroad connects skilled volunteers with organisations and communities in the Pacific and beyond to support locally identified aspirations and achieve sustainable change.  

Mō tēnei tūranga mahi | About the role:

This is your opportunity to become a VSA Volunteer to share your experience, skills and knowledge to serve and build capacity in the Solomon Islands. Work alongside our local partner organisation to plan and create a brighter future for all.
  
We are looking for an experienced records management specialist or someone with the right level of transferrable skills, who understands and shares the spirit of volunteering, with a keen interest in building capability in the Pacific. This will be a 12 month assignment based in the Western Provinces of the Solomon Islands.

VSA will provide support by funding and organizing your flights, visas, insurances, accommodation, living allowance and utilities while you are on assignment.
  
Ngā tino Pūkenga/Wheako – Essential skills/experiences for the role:
If you are interested in this opportunity, below are some of the key skills and experiences that we’re looking for.
  • At least three years’ experience in the use of record management systems
  • Experience moving from paper-based to electronic-based filing systems
  • Attention to detail and organizational skills to manage various records effectively
Important note: Due to our VSA funding requirements, our volunteers must be a NZ citizen or NZ Permanent Resident to progress further in our recruitment process.
  
Our Partner Organisation: Western Provincial Government

The Western Province is the largest of the nine provinces of Solomon Islands and is renowned for its beautiful tropical islands and world class diving and snorkelling locations. Beautiful coral reefs, WWII wrecks, eco-tourism lodges and headhunting shrines are other attractions in the province that makes it the biggest tourist destination outside of Honiara.

The Western Provincial Government (WPG) has been operating since 1978 when the country became independent. The province has its own Provincial Government Administration head by a Clerk. The role of the WPG is to develop the province, particularly rural areas. Planning is an important part of the WPG’s activities as this helps to ensure that development occurs in a considered manner.

The Assignment:

The WPG is seeking a volunteer who will support them with record management. Staff would like to ensure that current records are entered into an electronic database to ensure that all records are in a central record management system. Work involved includes designing templates, scanning, digitising, linking folders and documents that complement each other, and ensuring there is room for growth in whatever system is used.
  
The Country – The Solomon Islands:

The Solomon Islands has over 900 islands, 5,000 rural villages and 550,000 people. Between 1999 and 2003 it experienced a period of conflict which took a heavy toll on the country and left a need for reconciliation and on-going peace and security measures.

A request for assistance by the government in 2003 led Australia, New Zealand and other Pacific Island countries to form the Regional Assistance Mission to the Solomon Islands (RAMSI) which restored peace and security. The VSA has established a strong presence in Solomon Islands through its ongoing partnerships with multiple in-country partners, including strong relationships with Solomon Islands Government. 

Me pēhea te tuku tono| How to apply:

Apply for this opportunity through our website. For more information or if you have any questions on this assignment, email volunteer@vsa.org.nz.

To review the full assignment description please copy and paste the below link into your browser:



For a copy of the Assignment Description, please click the apply button which will direct you to the VSA website.  You will be able to download a copy from the advertisement.
  
  
  
 

We are looking for a volunteer with:

  • 12 Month Volunteer Assignment with the VSA in Solomon Islands
  • Flights, accommodation and other living expenses funded by VSA
  • Transforming lives by empowering communities with shared skills and knowledge

VSA covers flights, accommodation, insurance and some expenses. A living allowance is also provided.